Urban Inventories Property Services
01474 395 283

Urban Inventories

07795 594 022

Information for Landlords

Protecting Your Property Investment

Protect your property with an independent and professional inventory.

As a landlord your property is a valuable asset. 

For a small sum of money you can help protect your investment by having a thorough inventory for each tenancy.

An independent inventory that is professionally compiled together with a professional check out at the end of the tenancy will help to sort out any disputes that might arise. 

The tenant will be assured that the company producing the report is unbiased and that any assessments are independent and fair.

Our clerks have a wealth of experience visiting all types of properties on daily basis, they are able to assess damage, maintenance issues and wear and tear.

An inventory prepared by Urban Inventories becomes a living document of your property, i.e. once you have an inventory prepared by us we will keep updating this document for each new tenancy. 

This means that you only pay for an inventory once for the first tenancy and for any subsequent tenancies we update the inventory for a “check in fee” which is less than the inventory cost.

As we have a wealth of industry knowledge you can rest assured that you will have continuity of reporting unlike other inventory companies that may come and go.


All of our Inventory reports are completed and typed the same day this allows us to have a  fast and accurate 24 hour turnaround time.

Photographs in Inventories

Photographs will be taken when conducting an inventory and will be embedded in the final document.

The inventory is not a brochure for the property, so photographs will be small and not high resolution. Their purpose is to demonstrate the condition of a specific item or area rather than to afford an overall view. Context for a photograph will always be given.

We take a minimum of 100 photographs at each property to ensure every detail is captured

Self-produced Inventories

Landlords sometimes decide to compile their own inventories. 

These can be of good quality but, more often than not, we find basic documents containing little or no detail, which describe items of little value – such as teaspoons – while omitting the fabric of the building itself, such as walls, woodwork, flooring, ceiling, heating, lighting etc.

Another shortcoming with self-produced inventories is that they tend to be simple lists of items and neglect to register the condition at the start of the tenancy. An experienced inventory clerk knows what needs to be included and how best to describe items in accordance with industry practice.

It can be extremely difficult for a landlord to remain impartial when drawing up a document for their own property, which is another reason why an independent view is important.

Items included within our Inventories & Check ins & Mid term's

At the time of the check in we  check test the following items:

  • Smoke alarms*
  • Carbon monoxide detectors *
  • Appliances
* Due to new legislation & duty of care to tenants  as of 01st October 2015 as directed by The House  of Lords all properties must contain & have fully functioning / working Smoke Alarms on every level of the property.
Co2 alarms are required for open fires & solid fuel burning units, such as coal fires,   however we strongly suggest at this stage all properties are fitted with 1 Co2 alarm on every level, regardless for good practice. 
All alarms seen & located  are tested for power only, remarked on by condition.    

We do not check / test
  • Heaters and/or radiators *
  • Heating systems, including boilers and hot water tanks*
  • Windows*
  • Water filtration systems and/or water softeners / Water tanks both within the property & communal water tanks
(unless employed to carry out Legionella Risk Assessments where we inspect and note the condition & any issues we are trained to report on for all parties concerned.
For further information please see our section regarding Legionella under UI-PS) please note radiators are classed as close circuit pipe work and are not covered with the Legionella Risk Assessment or Review

* These items should all be tested by qualified inspectors before the tenancy begins and, where appropriate, certificates issued & stored safely.

Specialists, Residential, Commercial, Property, Inventories, Check in & Check Out Property Inspections Legionella Risk Assessments EPC's Floor plans Professional Photography Snagging South East London, London City, Kent, Inventory company